People may come and go roles remain longer. Avoid using names of individuals on process maps. Try to keep closer those swim lanes that havethe greatest number of the interactions with each other. It is used to denote the area of responsibility for a particular role/department(i.e., all the process steps within a swim lane are owned and performed by that particular role or department). Center items within the “swim lanes.” A swim lane is usually the banded area that runs horizontally across a process map (Figure 4). This will enable increasing or decreasing the size of the text box irrespective of the text inside. To achieve this, the check box on the tab named Text Box with a heading of Resize AutoShapes to fit text has to be unchecked. Try to keep the text box size the same across the slide and align all of them (through imaginary lanes both horizontal and vertical).
Database and physical document are indicated as shown. Circles with a letter or letters are used as page connectors, i.e., if a process spills over onto another page, then a page connector is connected to the last process step in the first page and the first process step in the next page with the same letter. Decisions usually have two branches – one for yes and another for no, indicated by Y and N respectively. Rectangular boxes are used to indicate process steps and diamonds are used for decisions. The start and end symbols indicate the start and end points in the map. Most of the standards use the symbols in Figure 1 to create a process map. The reader needs only to understand the spirit of these recommendations.
How to create six sigma symbol in word software#
However, most of the tips discussed could easily be translated to other software such as Visio. Also, the assumption is that PowerPoint is being used for process mapping. However, a few standard notations are indicated for context.
How to create six sigma symbol in word how to#
Since the aim here is how to make a process map look better (not how to create one), the explanation of the standard notations to be used for creating a process map and the different ways in which a process map can be used are not discussed in detail. Some basic rules can be applied to creating process maps that make them easier to understand and use. This commonly results in process maps that run into many pages, making it very difficult to read and understand and that take too much time to modify. Often process mapping is looked at as an exercise in drawing some boxes and arrows and then filling up the boxes with a few words.
It has acquired more importance in recent times, given the complexities of processes and the need to capture and visualize knowledge that resides with the people who perform the task. Process mapping is one of the basic quality or process improvement tools used in Lean Six Sigma.
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